- CULLB412C - Undertake cataloguing activities
CULLB412C
Undertake cataloguing activities
Application
This unit applies to individuals who undertake cataloguing activities in information services organisations and who have a sound knowledge of cataloguing standards and systems. This work is carried out in accordance with established procedures and guidelines. |
Prerequisites
Nil |
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA | ||
1 | Construct bibliographic descriptions | 1.1 | Identify relevant national and international standards and accepted variations which apply to cataloguing of material |
1.2 | Use standards to construct descriptions which conform to the International Standard Bibliographic Description (ISBD) format for the material to be catalogued | ||
1.3 | Construct descriptions in accordance with specific needs and organisational procedures | ||
1.4 | Determine and record access conditions in accordance with organisational and national standards | ||
2 | Locate, retrieve and transfer bibliographic information/records | 2.1 | Determine appropriate search strategy for use in catalogues and databases |
2.2 | Use bibliographic and communication standards to locate information/records | ||
2.3 | Use correct techniques and procedures to download/upload bibliographic records | ||
3 | Provide cataloguing support | 3.1 | Undertake appropriate catalogue maintenance to preserve integrity of local database, to conform to national systems and standards and to facilitate database searching and future cataloguing |
3.2 | Accurately record statistics of information catalogued in accordance with organisational procedures | ||
3.3 | Record item maintenance requirements in accordance with organisational procedures | ||
3.4 | Identify and discuss difficulties or uncertainties with relevant colleagues and take action accordingly | ||
Required Skills
|
Required skills |
technology skills to use current industry cataloguing systems problem-solving skills to review and respond to database maintenance issues literacy skills to interpret and construct cataloguing entries numeracy skills to work with numerical features of cataloguing systems. |
Required knowledge |
cataloguing standards and systems used in Australian libraries, e.g. AACR, USMARC/Metadata, DDC, LCC, LCSH and SCIS organisation's cataloguing system/s, and use of national network and organisation's computer system, including command languages and procedures principles of bibliographic description and access ways of preparing basic descriptive cataloguing records typical cataloguing problems procedures for maintaining cataloguing records copyright, moral rights and intellectual property issues and legislation that impact on cataloguing. |
Evidence Required
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: demonstrated accuracy in the creation and amendment of catalogue records sound knowledge of bibliographic and catalogue record components knowledge and understanding of cataloguing conventions practical demonstration of skills using current industry systems to undertake cataloguing activities completion of activities within realistic workplace time constraints. |
Context of and specific resources for assessment | Assessment must ensure: access to relevant policies and procedures manuals access to current industry cataloguing tools and systems. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of records created by the candidate in relation to accuracy review of catalogues for which the candidate is responsible for maintaining oral or written questioning to assess knowledge of cataloguing procedures and systems. |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: CULLB506C Catalogue and classify material. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
In this unit, cataloguing will be in accordance with established procedures. It may include: | basic descriptive cataloguing record flagged as being from a source known to be normally complete and reliable apparently complete existing records found in the national database from a source which may be less complete or reliable but acceptable to the library |
Material to be catalogued may include: | books journals audio-visual items CD-ROMs music maps toys games material in English or languages other than English computer files and software electronic documents and journals network resources microforms |
Access conditions may include: | not for loan shelved in specific areas of the organisation housed on- or off-site restrictions on loan periods |
Catalogue maintenance may include: | relocating items re-cataloguing items, e.g. from manual to computerised format updating of files correcting holdings information |
Systems and standards may include: | USMARC/Metadata AACR (latest edition and amendments) SCIS Subject Headings Dewey Decimal Classification Library of Congress Subject Headings local protocols ISBD |
Item maintenance may include: | checking disks for viruses on a regular basis checking special material to ensure all components are correct, e.g. pictorial materials, slides |
Relevant colleagues may be: | more experienced staff supervisor other experts |
Sectors
Not applicable.
Competency Field
Information Organisation and Management |
Employability Skills
The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying Employability Skills requirements. |
Licensing Information
Not applicable.